England & Walesmaternity

Pregnancy Notification Letter (Employee to Employer) — England & Wales

This is a static, verified master template. AI never generates the clause text below — it only helps you fill in the variable fields once you sign up.

This document's core is based on a template published by ACAS (inferred to be under OGL-3.0, from ACAS's site-wide licensing notice — not a template-specific statement). Verstia does not claim this text is approved by ACAS — its fidelity to the source is verified by a deterministic diff, not a legal review.

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TEMPLATE LETTER TO TELL YOUR EMPLOYER YOU'RE PREGNANT

letter date
Dear recipient name,
I am writing to tell you that I am pregnant.
My baby is due on due date.
I would like to start my maternity leave on leave start date.
Yours sincerely,
employee name

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If you have concerns about pregnancy or maternity discrimination, or about your job being at risk during your leave, get independent legal advice — pregnancy and maternity are protected characteristics and dismissal/redundancy during this period carries specific legal protections.
This document is provided as a template for information purposes and is not legal advice.
For advice on a specific situation, consult a qualified adviser or Acas (acas.org.uk).

Variables you will fill in

Letter date(date)required
Recipient (employer / HR manager / line manager)(text)required
Expected week of childbirth (due date)(date)required
By law, tell your employer at least 15 weeks before your due date (this is the statutory 'qualifying week') — or as soon as reasonably practical if that isn't possible.
Date you would like your maternity leave to start(date)required
Your name (signatory)(text)required
You do not need any minimum length of service to notify your employer of pregnancy or to take statutory maternity leave — this is a day-one right. Statutory Maternity Pay has separate eligibility rules (26 weeks' continuous employment and a minimum earnings threshold).

This information is for informational purposes only and does not constitute legal advice. For advice on a specific situation, consult a qualified adviser or Acas (acas.org.uk).