Verstia
England & Walesdisciplinary

Disciplinary Hearing Invite Letter — Possible Warning (England & Wales)

This is a static, verified master template. AI never generates the clause text below — it only helps you fill in the variable fields after you sign in.

About this template

A disciplinary meeting (hearing) invite letter tells an employee they're required to attend a disciplinary hearing — setting out the matter to be discussed, the date, time and place, their right to be accompanied, and the possible outcomes. This version is for a hearing where the possible outcome is a warning; where dismissal is a possible outcome, use the "possible dismissal" invite instead. It's based on the ACAS disciplinary letters and sits within Verstia's Disciplinary process pack.

When to use it
To invite an employee to a disciplinary hearing where a warning is a possible outcome.
What's included
Fill-in fields for the employee, the matter, the meeting details, the right to be accompanied, and the possible outcomes.

This document's core is based on a template published by ACAS (inferred to be under OGL-3.0, from ACAS's site-wide licensing notice — not a template-specific statement). Verstia does not claim this text is approved by ACAS — its fidelity to the source is verified by a deterministic diff, not a legal review.

Template preview
NOTICE OF DISCIPLINARY HEARING LETTER: POSSIBLE WARNING

letter date
Dear employee name,
I am writing to tell you that you are required to attend a disciplinary hearing on hearing date at hearing time which is to be held in hearing location.
At this hearing we will consider disciplinary action against you, in line with the Company Disciplinary Procedure. This is with regard to:
allegation.
I enclose the following evidence:
enclosed evidence.
The possible consequences arising from this hearing are:
possible consequences.
You are entitled to be accompanied by someone you work with or a trade union representative. If you would like to be accompanied, please let me know the name of your chosen companion companion notice period before the hearing.
Yours sincerely
Signed:
manager name

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This is a process template, not legal advice. If the underlying case involves discrimination, whistleblowing, or other complex facts, get independent legal advice before you proceed.
This document is provided as a template for information purposes and is not legal advice.
For advice on a specific situation, consult a qualified adviser or Acas (acas.org.uk).
Variables you will fill in
  • Letter datedaterequired
  • Employee nametextrequired
  • Hearing datedaterequired
  • Hearing timetextrequired
  • Hearing locationtextrequired
  • The allegation / matter to be consideredtextarearequired

    State the allegation precisely — ACAS Code of Practice requires the employee to know the case against them in advance of the hearing.

  • Evidence enclosed with this lettertextarearequired
  • Possible consequences of this hearingtextarearequired
  • Notice period for naming a companiontextrequired

    The employee has a statutory right to be accompanied by a trade union representative or work colleague (Employment Relations Act 1999, s.10).

  • Manager name (signatory)textrequired
Related
Part of the Disciplinary Process Pack (England & Wales) — see all documents and the step-by-step guide
Frequently asked questions
Does it mention the right to be accompanied?
Yes — the template sets out the employee's statutory right to be accompanied at the hearing by a colleague or trade union representative.
Is this template free?
Preview and fill-in are free (watermarked); a clean download needs a paid plan or pack.
Is it legally accurate?
A faithful, diff-verified reproduction of the ACAS source (deterministic diff, not a legal review, not ACAS-approved). General information, not legal advice.

This information is for informational purposes only and does not constitute legal advice. For advice on a specific situation, consult a qualified adviser or Acas (acas.org.uk).