Is this a dismissal letter?

It can be. This outcome letter covers three outcomes — no action, a sanction, or dismissal — and you complete the one that applies. Use it to confirm a dismissal decision in writing after a hearing.

Is this template free?

You can preview it and fill it in for free (watermarked). A clean download needs a paid plan or pack.

Is it legally accurate?

It's a faithful, diff-verified reproduction of the ACAS source (a deterministic diff, not a legal review, and not approved by ACAS). General information, not legal advice.

England & Walesdisciplinary

Disciplinary Outcome Letter (England & Wales)

This is a static, verified master template. AI never generates the clause text below — it only helps you fill in the variable fields after you sign in.

About this template

This is a disciplinary outcome letter — the letter an employer sends after a disciplinary hearing to confirm the decision in writing. It covers three possible outcomes: no action, a disciplinary sanction (such as a warning), or dismissal — you complete the outcome that applies. It's based on the ACAS disciplinary letters and sits within Verstia's Disciplinary process pack.

When to use it: After a disciplinary hearing, to confirm the outcome (including any dismissal) in writing.
What's included: Fill-in fields for the employee, the matter considered, the outcome, the reasons, and any right of appeal.

This document's core is based on a template published by ACAS (inferred to be under OGL-3.0, from ACAS's site-wide licensing notice — not a template-specific statement). Verstia does not claim this text is approved by ACAS — its fidelity to the source is verified by a deterministic diff, not a legal review.

Template preview

NOTICE OF DISCIPLINARY OUTCOME LETTER: DISMISSAL, DISCIPLINARY ACTION OR NO ACTION

letter date

Dear employee name,

You attended a disciplinary hearing on hearing date. I am writing to inform you that:

[If outcome_is_no_action:] No further action will be taken against you.
[If outcome_is_disciplinary_action:] Disciplinary action will be taken against you. The action will be: disciplinary action type. The reasons for this disciplinary action are: disciplinary action reasons.
[If outcome_is_dismissal:] You will be dismissed and your last day of service with the company will be dismissal date. The reasons for your dismissal are: dismissal reasons.

You have the right of appeal against this decision. If you would like to do this, appeal contact method within appeal window days days of receiving this disciplinary decision.

Yours sincerely,

manager signature

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This is a process template, not legal advice. Complex cases (discrimination, whistleblowing, automatic unfair dismissal) require independent legal advice before you proceed.
This document is provided as a template for information purposes and is not legal advice.
For advice on a specific situation, consult a qualified adviser or Acas (acas.org.uk).

Variables you will fill in

Letter datedaterequired
Employee nametextrequired
Date of the disciplinary hearingdaterequired
Outcomeselectrequired
Dismissal carries the highest tribunal risk of the three outcomes. This is a general risk level, not an assessment of your situation — if the underlying case involves discrimination, whistleblowing, or other complex facts, get independent legal advice before proceeding.
Type of disciplinary action (if applicable)text
Reasons for the disciplinary action (if applicable)textarea
Last day of service (if dismissed)date
Reasons for dismissal (if applicable)textarea
How to submit an appeal (e.g. "write to" / "email" + address)textrequired
Appeal window (days)numberrequired
ACAS Code of Practice on disciplinary and grievance procedures requires a right of appeal to be offered.
Manager / employer name (signatory)textrequired

Part of the Disciplinary Process Pack (England & Wales) — see all documents and the step-by-step guide

Frequently asked questions

Is this a dismissal letter?: It can be. This outcome letter covers three outcomes — no action, a sanction, or dismissal — and you complete the one that applies. Use it to confirm a dismissal decision in writing after a hearing.
Is this template free?: You can preview it and fill it in for free (watermarked). A clean download needs a paid plan or pack.
Is it legally accurate?: It's a faithful, diff-verified reproduction of the ACAS source (a deterministic diff, not a legal review, and not approved by ACAS). General information, not legal advice.

This information is for informational purposes only and does not constitute legal advice. For advice on a specific situation, consult a qualified adviser or Acas (acas.org.uk).