Job Offer Letter Template (Cover Letter) — England & Wales
This is a static, verified master template. AI never generates the clause text below — it only helps you fill in the variable fields after you sign in.
A job offer letter is used to formally offer a role to a successful candidate after selection — setting out the job title, salary, start date, and whether the post is permanent, fixed-term or temporary. This template makes the offer subject to satisfactory pre-employment checks and a probationary period, and it is a faithful, diff-verified reproduction of the ACAS job offer letter template. It sits within Verstia's Recruitment process pack, alongside the job description and reference request letter templates.
- When to use it
- When you've selected a candidate and are ready to formally offer them the role in writing.
- What's included
- Fill-in fields for the candidate's details, job title, salary, start date, employment type, manager, and probationary period.
This document's core is based on a template published by ACAS (inferred to be under OGL-3.0, from ACAS's site-wide licensing notice — not a template-specific statement). Verstia does not claim this text is approved by ACAS — its fidelity to the source is verified by a deterministic diff, not a legal review.
JOB OFFER LETTER TEMPLATE: COVER LETTER candidate name candidate address letter date Dear candidate first name, Following selection method, I am writing to offer you the post of job title at the salary of salary per year, starting on start date. The post's main terms and conditions of employment are in your attached written statement of employment particulars. This is a employment type. On starting, you will report to manager name. As explained at your assessment or interview, this job offer is made subject to satisfactory results from necessary pre-employment checks. There will also be a probationary period of probationary period which will have to be completed satisfactorily. If you have any queries on the contents of this letter, the attached written statement or the pre-employment checks, please do not hesitate to contact me on writer phone or writer email. To accept this offer, please sign this letter and the attached written statement and send it back to return details. We are delighted to offer you this opportunity and look forward to you joining the organisation and working with you. Yours sincerely, writer name and title organisation name organisation address For the candidate to sign and return I accept the job offer in this letter. Signed: [successful candidate to write their signature] Name: [successful candidate to print their full name in capital letters] Date: [insert date] --- This job offer is conditional on satisfactory pre-employment checks, which must include a right-to-work check (Immigration, Asylum and Nationality Act 2006). Employment decisions must not be based on a protected characteristic under the Equality Act 2010 — if pre-employment checks raise a complex issue (e.g. immigration status, a disclosed disability), get independent legal advice before withdrawing or varying this offer. This document is provided as a template for information purposes and is not legal advice. For advice on a specific situation, consult a qualified adviser or Acas (acas.org.uk).
- Candidate's full nametextrequired
- Candidate's addresstextarearequired
- Letter datedaterequired
- Candidate's first nametextrequired
- Selection method (e.g. 'the organisation's recent selection' / 'your recent interview')textrequired
- Job titletextrequired
- Salary (per year)textrequired
- Start datedaterequired
- Employment typeselectrequired
- Manager's nametextrequired
- Assessment day or interviewtextrequired
- Probationary period lengthtextrequired
- Letter writer's phone numbertextrequired
- Letter writer's email addresstextrequired
- Where to send the signed acceptancetextrequired
- Letter writer's name and job titletextrequired
- Organisation nametextrequired
- Organisation addresstextarearequired
- Is this template free?
- You can preview the full template and fill it in for free — the preview is watermarked. To download a clean copy you need a paid plan or pack.
- Is it legally accurate?
- It's a faithful, diff-verified reproduction of the ACAS source, checked by a deterministic diff (not a legal review, and not approved by ACAS). It's general information, not legal advice.
- What is a job offer letter?
- A written offer of employment sent to a successful candidate after selection, setting out the role, salary, start date and other key terms — usually sent alongside a written statement of employment particulars.
- What should a job offer letter include?
- The job title, salary, start date, whether the post is permanent, fixed-term or temporary, who the person reports to, any probationary period, and how to accept the offer — this template's fields cover all of these.
- Is this a conditional or unconditional offer?
- This template's offer is conditional: it's made subject to satisfactory results from the pre-employment checks described in the letter, and a probationary period which has to be completed satisfactorily.
This information is for informational purposes only and does not constitute legal advice. For advice on a specific situation, consult a qualified adviser or Acas (acas.org.uk).